The video explains how ChatGPT Work’s scheduled tasks feature automates repetitive daily requests by integrating with calendar and email accounts to run customized workflows at set intervals. It demonstrates setting up, testing, and managing these tasks—enhanced by personalized skills—to streamline routines like meeting preparation and inbox monitoring, ultimately saving time and effort.
The video introduces the concept of scheduled tasks in ChatGPT Work, a feature designed to automate repetitive daily requests. Instead of manually asking ChatGPT to perform the same task every day, users can set up a scheduled task to run automatically at chosen intervals such as hourly, daily, or weekly. This automation helps streamline workflows and saves time by handling routine tasks without user intervention.
The presenter demonstrates how to create a scheduled task using the ChatGPT desktop app, noting that the same functionality is available on the web and mobile versions. To enable this, ChatGPT requires access to the user’s calendar and email, which can be connected through the Plugins section by installing and linking Google Calendar and Gmail accounts. This integration allows ChatGPT to pull relevant information needed for the scheduled tasks.
Before scheduling the task, the user tests the desired output by asking ChatGPT to review the day’s meetings, find related emails, and generate concise briefs for each meeting. Once satisfied with the results, the user sets the task to run automatically every weekday at 9 AM. The Scheduled section in the sidebar provides an overview of all tasks, their schedules, and upcoming run times, with options to modify, pause, or delete tasks as needed.
The video also highlights the use of skills in conjunction with scheduled tasks. Skills allow users to customize how work is done, ensuring outputs are formatted and presented according to personal preferences. By linking a meeting preparation skill to the scheduled task, the user ensures that the generated briefs meet their specific requirements consistently.
Finally, the presenter suggests various practical applications for scheduled tasks beyond meeting preparation, such as checking urgent inbox messages twice daily, discovering local events, or tracking sold-out tickets for shows. The key message is that scheduled tasks in ChatGPT Work enable users to automate repetitive routines effortlessly, reducing manual effort while maintaining personalized and timely outputs.